- English - Українська
Dzvin PublishersOsvita FoundationDonations

MPUE – Job Posting for an Archival Collections Coordinator

Manitoba Parents for Ukrainian Education (MPUE) is seeking a post-secondary student with a combination of education and / or experience in Museum Studies, Archival Studies, Librarianship, Information Studies or History or experience working in archival, museum or library setting. 


Manitoba Parents for Ukrainian Education (MPUE) in partnership with Oseredok Ukrainian Cultural and Education Centre (Oseredok) will be undertaking a joint project titled:

    Preserving the Legacy of the English Ukrainian Bilingual Program

    Archive Collections Management Planning and Implementation – Phase 2

    Oseredok currently houses MPUE fonds from 1976-2016 which has been organized into series. Oseredok also houses the records of affiliated associations, The Osvita Foundation,and Dzvin Publishers.

    Position Title: EUBP Archival Collections Coordinator

    • Primary Focus: Survey the existing series of records of Affiliated Organization – Osvita Foundation (1982-1995) and survey additional unprocessed records of the Osvita Foundation
    • Secondary Focus: Survey the related and unprocessed records of Dzvin Publishers.
    • Describe fonds’ materials according to the Rules of Archival Description (RAD) and enter all necessary information in a collections management database;
    • Create a Finding Aid for the affiliated organizations collection;
    • Organize and categorize the records by type and function.
    • Based on completed surveys, evaluate existing series and, where necessary, create new series.
    • Classify and sort records by series, creating sub-series, where necessary, down to the file level.
    • Evaluate each series to create schedules for retention and/ or disposal.
    • Title record series with inclusive dates.
    • Establish access and confidentiality protocols.
    • Where necessary, research and verify any additional descriptive or provenance information;
    • Identify materials of business and transitory value for removal from the donated materials;
    • Develop a work plan and report to supervisors about the progress of the project;
    • Other projects and duties as assigned.

    Required Qualifications:

    • Applicants should be a youth age between the ages of 18 to 29
    • Degree in Art History, Museum Studies, Archival Studies, Librarianship, Information Studies or History or experience working in archival, museum or library setting.
    • Applicants should have completed courses in the Archival Studies Program with technical knowledge of the archival process and collections management.
    • Applicants with equivalent Library or Archival experience and qualifications may be considered.

    Knowledge, Skills and Abilities

    • Experience or knowledge of archival cataloguing rules – Rules of Archival Description (RAD);
    • Experience cataloguing in the museum, archival, or library setting;
    • Strong verbal and written communication skills;
    • Ability to work independently and in a team environment with staff, board members and volunteers
    • Working knowledge of cataloging systems/databases;
    • Possess the ability to follow direction and to adjust to changing procedures;
    • Possess strong organizational skills and attention to detail;
    • Possess the ability to multi-task and prioritize projects.
    • Proficient user of excel and word
    • Ability to maintain organized and presentable work spaces.

    Duration and Compensation: 

    28 hours (4 days) per week for approximately 10 weeks beginning as soon as possible.

    The project must be completed no later than August 31st, 2023.

    Pay will be relative to experience ($16 to $18/hr.)

    Apply with resume and cover letter to mpueinc@mpue.ca

    Deadline to Apply: Friday, May 26, 2023 – DEADLINE EXTENDED UNTIL A SKILLED CANDIDATE IS FOUND

    Apply by email: mpueinc@mpue.ca

    Questions? Submit by email to mpueinc@mpue.ca